Paylocity
HireAIScore rates Paylocity 43 out of 100 (grade F, Substantial gaps) under rubric v1.0, last reviewed July 17, 2026. Paylocity ranks 55 of 77 vendors rated in ATS-integrated AI, against a category average of 47. That score is drawn from 18 evidence items across 7 rubric criteria for Paylocity — 11 with a cited source, 7 recording that nothing was located.
Score breakdown
Paylocity, criterion by criterion
Each rubric criterion is scored out of 100 on the cited evidence, then weighted into the total.
Weighted contribution shown to the right of each bar.
Article 11 Technical Documentation
Weight 20% · category avg 51
44
+8.8
Bias Audit Transparency
Weight 18% · category avg 41
33
+5.9
FRIA Support
Weight 15% · category avg 32
30
+4.5
Data Governance Disclosure
Weight 15% · category avg 54
54
+8.1
Human Oversight Design
Weight 12% · category avg 57
50
+6.0
Post-Market Monitoring
Weight 12% · category avg 42
42
+5.0
Customer Documentation
Weight 8% · category avg 59
58
+4.6
Total weighted score
43.0(rounded to 43 for display)
Category avg is the mean raw score on that criterion across the 77 ATS-integrated AI vendors in scope of this rubric, this one included.
Strongest criterion
Customer Documentation
58raw / 100
Contributes 4.6 to the total. 58 against a 59 category average.
Weakest criterion
FRIA Support
30raw / 100
Contributes 4.5 to the total. 30 against a 32 category average.
Cited evidence
The evidence behind the score
Every score is backed by at least one cited piece of evidence. Open a criterion to see what was found, when, and where.
Download diligence recordEvidence ledger
- Items
- 18
- Documentation
- 7
- Audit report
- 1
- Public statement
- 3
- Absence
- 7
- With a source URL
- 11 of 18
- Source hostnames
- 3
- Fewest items
- 2
- Bias Audit Transparency
These figures measure how thoroughly Paylocity was reviewed, not how Paylocity performed — an absence row, recording that nothing was located, is counted like any other item.
Article 11 Technical Documentation
3 items44
- DocumentationCaptured Jul 17, 2026
Downloadable AI Ethics Mission Statement (dated 08/06/2021) setting out five AI ethics principles including human accountability, transparency, bias avoidance, and that 'AI should be explainable and monitored.'
- Public statementCaptured Jul 17, 2026
Official Paylocity Product & Technology article describing its AI Ethics Committee, mandatory annual ethics training, and a data-science ethics scorecard evaluating eight dimensions per AI project.
https://medium.com/paylocityprodtech/embedding-ethics-in-ai-cdb381c039ad
- AbsenceCaptured Jul 17, 2026
No model cards, system cards, explainability whitepaper, ISO 42001, or formal technical-documentation pack found on the Trust Center, AI capabilities page, or product pages.
Bias Audit Transparency
2 items33
- Public statementCaptured Jul 17, 2026
AI Ethics principle 3 commits to avoiding 'reinforcing or propagating unfair bias' and to measuring bias internally, but no bias-audit results or metrics are published.
- AbsenceCaptured Jul 17, 2026
No NYC Local Law 144 AEDT bias-audit summary and no independent third-party algorithmic bias audit found via web search or on Paylocity's site and Trust Center.
FRIA Support
2 items30
- DocumentationCaptured Jul 17, 2026
Trust Center provides a Data Protection Addendum, Supplier DPA, Business Associate Agreement, and sub-processor list - general data-processing deployer materials, none addressing AI/FRIA obligations.
- AbsenceCaptured Jul 17, 2026
No EU AI Act Article 27 Fundamental Rights Impact Assessment template or AI-specific deployer-obligation guidance found on any Paylocity property.
Data Governance Disclosure
3 items54
- Audit reportCaptured Jul 17, 2026
Vanta-powered Trust Center lists ISO 27001:2022 certification, 2025 SOC 1 Type II and SOC 2 Type II reports, a sub-processor list, Data Protection Addendum, and Business Associate Agreement (downloads gated behind access request).
- Public statementCaptured Jul 17, 2026
AI capabilities page states Paylocity maintains 'the highest standards of data privacy, transparency to users, equity, and do not share data with outside models.'
- AbsenceCaptured Jul 17, 2026
No description of AI training data, data-exclusion list, or ISO 42001 AI-management-system certification found.
Human Oversight Design
3 items50
- DocumentationCaptured Jul 17, 2026
AI Ethics principle 1 states AI technology 'will be directed, maintained, and controlled by humans' and that its use 'will be configurable and controlled by our customers.'
- DocumentationCaptured Jul 17, 2026
Native recruiting AI is generative/assistive (draft job descriptions and invites) with human review-and-approve workflows for scheduling and hiring approvals, rather than autonomous decisioning.
https://www.paylocity.com/products/hr/talent-management-system/recruiting/
- AbsenceCaptured Jul 17, 2026
No documented per-jurisdiction human-oversight toggles, in-product AI explainability, or candidate-facing audit logs found.
Post-Market Monitoring
2 items42
- DocumentationCaptured Jul 17, 2026
Trust Center shows an Updates feed with dated compliance postings, a subscribe-to-updates option, and NIST-CSF Continuous Monitoring (DE.CM) and Incident Response control categories, with privacy@paylocity.com as the privacy contact.
- AbsenceCaptured Jul 17, 2026
No public AI model-update changelog, AI-specific incident/vulnerability disclosure channel, or continuous AI-monitoring dashboard found.
Customer Documentation
3 items58
- DocumentationCaptured Jul 17, 2026
Public AI capabilities page and recruiting/ATS product pages describe AI features (generative job descriptions, one-way video interviews, self-scheduling) alongside an AI Mission Statement and trust messaging.
- DocumentationCaptured Jul 17, 2026
Trust Center exposes a Data Protection Addendum, sub-processor list, and links to the Privacy Center, supporting deployer due diligence.
- AbsenceCaptured Jul 17, 2026
No NYC Local Law 144 or EU AI Act deployer/compliance guidance article found in the resource library or Trust Center.
Editorial notes
Company overview
Paylocity (NASDAQ: PCTY) is a cloud HCM and payroll provider founded in 1997 (originally Ameripay, renamed Paylocity in 2005) and headquartered in Schaumburg, Illinois, serving primarily small and mid-market US employers. Its talent-management suite includes a recruiting/ATS module offering generative-AI job descriptions and interview invites, one-way video interviews, candidate self-scheduling, automatic posting to 20,000+ job boards, and Market Pay benchmarking; formal candidate assessment is provided through third-party Marketplace integrations rather than native scoring. In April 2026 Paylocity acquired Grayscale Labs to expand AI-powered candidate engagement and recruiting automation.
Regulatory exposure
Paylocity's native recruiting AI is predominantly generative and workflow automation (drafting posts/invites, capturing one-way video, scheduling) rather than automated candidate scoring or ranking, so its direct footprint as an Automated Employment Decision Tool under NYC Local Law 144 is narrower than that of screening or assessment vendors; scoring-type assessment is offered via third-party Marketplace vendors. As a US HCM handling employee data at scale it is subject to GDPR/CCPA, and where customers deploy its tools for EU hiring, EU AI Act deployer obligations largely fall to those customers. Paylocity publishes a 2021 AI Ethics Mission Statement and robust security attestations (ISO 27001, SOC 1/2) but no bias audit, model/system documentation, or EU AI Act deployer guidance.
Path to a higher score
Paylocity could raise its score by commissioning and publicly posting an independent bias audit of any candidate-ranking or video-interview functionality (NYC LL 144 style), publishing model/system cards or an explainability whitepaper that goes beyond the 2021 principles PDF, and pursuing ISO 42001 certification. Adding explicit EU AI Act deployer guidance (including an Article 27 FRIA template), a documented AI training-data and exclusion policy, and an AI-specific model-update changelog or incident channel to its Vanta-powered Trust Center would move the technical-documentation, bias-audit, FRIA, and post-market-monitoring dimensions materially higher.
Regulatory frame
What applies to ATS-integrated AI.
Ranking features are inside EU AI Act Annex III §4 (high-risk) and inside NYC Local Law 144 when they affect NYC-based candidates. Customers should treat the AI surface as a distinct deployer-FRIA scope from the rest of the ATS.
Compare
Paylocity against its nearest-scoring peers.
The closest scores in ATS-integrated AI, side by side.
- Side-by-sidePaylocity vs Vincere44F
- Side-by-sidePaylocity vs Prevue HR44F
- Side-by-sidePaylocity vs BambooHR43F
- Side-by-sidePaylocity vs Breezy HR43F
Ranking
Others rated in ATS-integrated AI
Ranked 55 of 77 by weighted total under rubric v1.0. The ordering is arithmetic on the rubric and carries no view on which tool suits a given hiring process.
- #52JazzHR44F
- #53BambooHR43F
- #54Breezy HR43F
- #55PaylocityThis profile43F
- #56Recruitee42F
- #57softgarden42F
Conflicts of interest
No vendor pays for placement, scoring, or removal. Casework - the consulting firm that operates this directory - provides paid services to some vendors. Any active or recent (within 24 months) commercial relationship is disclosed on the affected vendor profile and the review is reassigned to an independent reviewer. See the full policy on About.
Casework has no commercial relationship with this vendor.