RecruitBot
HireAIScore rates RecruitBot 37 out of 100 (grade F, Substantial gaps) under rubric v1.0, last reviewed September 25, 2026. RecruitBot ranks 71 of 86 vendors rated in Candidate sourcing AI, against a category average of 46. That score is drawn from 31 evidence items across 7 rubric criteria for RecruitBot — 25 with a cited source, 6 recording that nothing was located.
Score breakdown
RecruitBot, criterion by criterion
Each rubric criterion is scored out of 100 on the cited evidence, then weighted into the total.
Weighted contribution shown to the right of each bar.
Article 11 Technical Documentation
Weight 20% · category avg 48
33
+6.6
Bias Audit Transparency
Weight 18% · category avg 40
22
+4.0
FRIA Support
Weight 15% · category avg 31
27
+4.0
Data Governance Disclosure
Weight 15% · category avg 53
48
+7.2
Human Oversight Design
Weight 12% · category avg 56
50
+6.0
Post-Market Monitoring
Weight 12% · category avg 40
40
+4.8
Customer Documentation
Weight 8% · category avg 57
55
+4.4
Total weighted score
37.0(rounded to 37 for display)
Category avg is the mean raw score on that criterion across the 86 Candidate sourcing AI vendors in scope of this rubric, this one included.
Strongest criterion
Customer Documentation
55raw / 100
Contributes 4.4 to the total. 55 against a 57 category average.
Weakest criterion
Bias Audit Transparency
22raw / 100
Contributes 4.0 to the total. 22 against a 40 category average.
Cited evidence
The evidence behind the score
Every score is backed by at least one cited piece of evidence. Open a criterion to see what was found, when, and where.
Download diligence recordEvidence ledger
- Items
- 31
- Documentation
- 18
- Public statement
- 7
- Absence
- 6
- With a source URL
- 25 of 31
- Source hostnames
- 3
- Fewest items
- 2
- FRIA Support
These figures measure how thoroughly RecruitBot was reviewed, not how RecruitBot performed — an absence row, recording that nothing was located, is counted like any other item.
Article 11 Technical Documentation
5 items33
- DocumentationCaptured Sep 25, 2026
A help-center article (updated September 2024) says results are first sorted by a 'resume score' and then re-ranked by machine learning once a recruiter has rated ten 1-2-star and ten 4-5-star candidates; 3-star ratings are ignored and each new rating updates the predictions.
- DocumentationCaptured Sep 25, 2026
The DPA's processing description says the product infers attributes 'such as demographic data' by machine learning, ranks candidate profiles and processes users' ratings 'to understand user preferences'; it is the only formal account of what the system does.
- DocumentationCaptured Sep 25, 2026
A 2022 help article says ATS personal data is never shared between companies, but 'derivative data, like machine learning models across all companies may be processed', which is the only statement on whether models learn across customers.
https://help.recruitbot.com/en/articles/6551156-data-collection-and-usage
- Public statementCaptured Sep 25, 2026
The CEO's January 2019 launch post says RecruitBot 'analyzes resumes without factoring in age or race or gender', a design principle that no current documentation repeats.
- AbsenceCaptured Sep 25, 2026
No model card, technical documentation, explainability statement, AI policy or ISO 42001 certification was found on recruitbot.com (page sitemap reviewed; security, FAQ, pricing, white-paper, DPA, terms and privacy pages read) or in any of the 7 help.recruitbot.com collections (53 articles).
Bias Audit Transparency
4 items22
- Public statementCaptured Sep 25, 2026
A May 2019 blog post by the CEO claims 'our internal audits confirm' RecruitBot's models are more inclusive than human recruiters, but names no auditor, method or metrics and links no report.
https://recruitbot.com/how-recruitbot-mitigates-implicit-bias-in-your-hiring-process/
- Public statementCaptured Sep 25, 2026
A July 2024 help article promotes filtering candidates by ethnicity, gender and military background and says the algorithms help 'eliminate unconscious bias', with no audit, impact data or legal caveats.
https://help.recruitbot.com/en/articles/9626861-dei-and-recruitbot
- Public statementCaptured Sep 25, 2026
The homepage advertises 'DEI-specific options like female first name' search filters and says RecruitBot 'will learn your hiring preferences', without referencing any fairness testing.
- AbsenceCaptured Sep 25, 2026
No NYC LL 144 bias-audit summary or independent audit (BABL AI, DCI, ORCAA, Warden AI, Holistic AI, Credo AI) was found on recruitbot.com, help.recruitbot.com or in web searches, and RecruitBot is not listed in the ACLU's crowd-sourced LL 144 audit tracker on GitHub.
FRIA Support
2 items27
- DocumentationCaptured Sep 25, 2026
The DPA commits to 'reasonably assist' customers with GDPR Article 35-36 impact assessments, but only by supplying security-program documentation and the agreement terms.
- AbsenceCaptured Sep 25, 2026
No EU AI Act Article 27 fundamental-rights impact assessment template, deployer-obligation guidance or AI Act reference was found on recruitbot.com, in the help center, the DPA or the terms of service.
Data Governance Disclosure
6 items48
- DocumentationCaptured Sep 25, 2026
The privacy policy (updated 28 June 2025) names RecruitBot as controller of candidate data drawn from the internet, social media and data providers; says it 'may infer Candidate's gender, sexual orientation, ethnic origin, and veteran status'; shares profiles across customers that have not opted out; and lets candidates request manual review of automated decisions by email.
- DocumentationCaptured Sep 25, 2026
The CCPA notice lists 'Third-party purchased' personal information, including inferences and protected classification characteristics, as sold to 'Business Customers', and sends access and deletion requests to an online form, a toll-free number and ccpa@recruitbot.com.
- DocumentationCaptured Sep 25, 2026
The public subprocessor list names hosting, email and ATS providers plus contact-data vendors SignalHire, Pipl, ZeroBounce and Prospeo.
- DocumentationCaptured Sep 25, 2026
RecruitBot's California data-broker registry entry (added 23 January 2020) says it collects data from 'a variety of sources' and holds signed CCPA/GDPR compliance attestations from the vendors it buys data from.
https://cppa.ca.gov/data_broker_registry/complete-reg-data-brokers.csv
- Public statementCaptured Sep 25, 2026
A February 2024 help article says candidate data comes from 'a variety of public and private data sources' without naming any, and states that RecruitBot does 'NOT scrape' other sites.
https://help.recruitbot.com/en/articles/8895607-where-does-recruitbot-get-its-data
- Public statementCaptured Sep 25, 2026
An April 2024 post announces a completed SOC 2 Type II audit by Johanson Group with annual audits planned, but the report is not downloadable.
Human Oversight Design
4 items50
- DocumentationCaptured Sep 25, 2026
The getting-started guide calls the ML star ratings 'suggestions' that users can 'rate over the top of' and tells recruiters to rate on skills, education and experience rather than name or location; it also offers a 'Select All' option to shortlist top-rated candidates in bulk.
- Public statementCaptured Sep 25, 2026
The CEO's 2019 post says humans 'will always have the final say in who gets interviewed' despite RecruitBot's recommendations.
https://recruitbot.com/how-recruitbot-mitigates-implicit-bias-in-your-hiring-process/
- DocumentationCaptured Sep 25, 2026
The privacy policy says automated profiling ranks candidates against user filters and that individuals can request a manual review or object by emailing privacy@recruitbot.com.
- AbsenceCaptured Sep 25, 2026
No in-product explanation of ML ratings, audit log of AI-assisted decisions or per-jurisdiction compliance settings was found in the help center (7 collections) or on the product pages.
Post-Market Monitoring
5 items40
- DocumentationCaptured Sep 25, 2026
Public release notes (November 2022 to May 2026) log product and data changes such as 'Added resume ranker logging' and 'Fix DEI data for Search Overview', but none on model updates, fairness monitoring or incidents.
- DocumentationCaptured Sep 25, 2026
The security page gives security@recruitbot.com for vulnerability reports, says an incident-response plan is available on request, and cites Vanta-supported audits and penetration tests.
- DocumentationCaptured Sep 25, 2026
The 'System Status' page shows a single static line ('System is online.') for app.recruitbot.com, with no components, uptime history or incident log.
- DocumentationCaptured Sep 25, 2026
The master services agreement (v4.0, April 2024) commits to 99.9% monthly uptime, with a 15% service credit and a one-hour response to Priority 1 problems.
- AbsenceCaptured Sep 25, 2026
status.recruitbot.com does not resolve and no recruitbot.statuspage.io page exists; no AI-incident channel, model changelog or continuous bias-monitoring dashboard was found on recruitbot.com or help.recruitbot.com.
Customer Documentation
5 items55
- DocumentationCaptured Sep 25, 2026
The public help center has seven collections (getting started, FAQs, general, how-to, searching, integrations, video guides) covering search, ML ratings, outreach and ATS setup, but none on compliance, bias audits or AI regulation.
- DocumentationCaptured Sep 25, 2026
The product page describes ML-assisted matching over a 655M+ profile database, '25+ search filters, including DE&I attributes', generative-AI outreach templates and team activity tracking.
- DocumentationCaptured Sep 25, 2026
A public DPA with a security-measures annex, EU and UK SCCs, incident notification, audit-report summaries on request and a linked subprocessor list.
- DocumentationCaptured Sep 25, 2026
A candidate-facing identity-verification form takes privacy requests under GDPR, CCPA, VCDPA, CPA and CTDPA and requires a LinkedIn URL plus a utility or phone bill.
- AbsenceCaptured Sep 25, 2026
No responsible-AI page and no deployer guidance on NYC LL 144 notices, Illinois HB 3773, Colorado's ADMT law or the EU AI Act was found anywhere on recruitbot.com or help.recruitbot.com.
Editorial notes
Company overview
RecruitBot, Inc. is a California-based AI sourcing vendor founded in 2017 by CEO Jeremy Schiff, who holds a UC Berkeley PhD in applied machine learning and led data science at OpenTable. Its platform searches a proprietary database of 655M+ candidate profiles, compiled from public web sources and purchased third-party data, using 25+ filters that include DEI attributes such as 'female first name'. Once a recruiter has rated ten strong and ten weak candidates, machine learning re-ranks the results and keeps learning from every later rating. Generative AI drafts searches and drip email campaigns. RecruitBot raised an $8.2M seed extension led by Slow Ventures in July 2023 ($11.2M total). It has been a registered California data broker since 2020 and calls itself a data broker under Texas law.
Regulatory exposure
A tool that ranks candidates for recruitment is high-risk under the EU AI Act (Annex III point 4) wherever its output is used for EU hiring. The Digital AI Omnibus deferred those obligations to 2 December 2027 but left them unchanged. For EU profiles, the stated practice of inferring sexual orientation and ethnic origin also raises GDPR special-category issues. Sourcing passive non-applicants may fall outside NYC Local Law 144's AEDT definition. Ranking applicant resumes from a linked ATS for NYC roles could still trigger the annual independent bias audit and candidate notice, and RecruitBot publishes no audit. Its filters on inferred gender and ethnicity expose deployers under Illinois HB 3773 (in force since 1 January 2026) and California's FEHA automated-decision-system regulations (since 1 October 2025, with four-year record retention). CPPA ADMT rules and Colorado's SB 26-189 disclosure regime both take effect on 1 January 2027. As a registered data broker, RecruitBot is also subject to California's Delete Act.
Path to a higher score
The biggest gain would come from an independent bias audit of the preference-learning ranker, published with impact ratios by sex and race/ethnicity and repeated annually, because recruiter ratings can pass bias straight into rankings. RecruitBot should also state which inputs the model uses and exclude inferred protected attributes and proxies (names, photos, location), as its 2019 posts once promised. It should either retire the filters on inferred demographics or govern them with legal guidance. Further steps: a model card with deployer guidance for NYC LL 144, Illinois and the EU AI Act (including a FRIA template); in-product explanations and audit logs for ML ratings; a live status page and AI change log; fixing the privacy policy's broken removal-request link and reconciling its data-broker filings.
Regulatory frame
What applies to candidate sourcing AI.
Ranking outputs are inside Annex III §4 when they influence hiring decisions. GDPR Article 22 (automated decision-making) and the GDPR rights around profiling apply independently for EU candidates.
Compare
RecruitBot against its nearest-scoring peers.
The closest scores in Candidate sourcing AI, side by side.
- Side-by-sideRecruitBot vs Arya by Leoforce38F
- Side-by-sideRecruitBot vs Fetcher37F
- Side-by-sideRecruitBot vs Loxo37F
- Side-by-sideRecruitBot vs AmazingHiring37F
Ranking
Others rated in Candidate sourcing AI
Ranked 71 of 86 by weighted total under rubric v1.0. The ordering is arithmetic on the rubric and carries no view on which tool suits a given hiring process.
- #68Arya by Leoforce38F
- #69Fetcher37F
- #70Loxo37F
- #71RecruitBotThis profile37F
- #72AmazingHiring37F
- #73Recruiterflow36F
Conflicts of interest
No vendor pays for placement, scoring, or removal. Casework - the consulting firm that operates this directory - provides paid services to some vendors. Any active or recent (within 24 months) commercial relationship is disclosed on the affected vendor profile and the review is reassigned to an independent reviewer. See the full policy on About.
Casework has no commercial relationship with this vendor.